Training

The Training module allows users to Self-Document tasks performed and award Continuing Education hours And Training Hours.  This is very useful in the Fire Department Schedulers to document all the tasks your staff perform and ensure compliance with NIFS and ISO ratings.

Enabling The Training Module:

  1. Click on “Features” -> “System Configuration”
  2. Select the “General Tab” and click “Modules Menu”
  3. Enable the slider next to “Training Module”

 

Configuration & Setup:

Next, we can customize several key aspects of the Training section to meet your needs:

  1. Training Types (ie Fire Hours and EMS Hours)
  2. Hours Types awarded when a topic has been completed (ie Company, Facilities, HazMat, etc)
  3. Training Quotas (ie Officers need 192 hours Company Training per Year, 18 hours Facility Training per Year)
  4. Training Topics & Objectives (ie Aerial Operations – Intro to Aerials)

Configuration of Training Types:

Training Types are the broad category that Training Topics will be organized into.  These typically include “Fire” and “EMS”.  Individual Topics will be added into one of these Training Types.

  1. Click on “Features” -> “System Configuration”
  2. Select the “Training Tab” and click “Training Types” (If Training Tab is not present, see “Enabling Training Module Above”)
  3. Click “Create New Training Type” and enter the name of the Training Type such as “Fire” or “EMS”
  4. Repeat steps 1-3 as needed for each Training Type in your organization

Configuration of Con-Ed Hours Types (aka Training Hours):

Con-Ed hours types are the hours types that are awarded to users once a training has been completed.  These typically include “Company”, “Driver”, “Facilities”, “Haz-Mat”, and “Officer”.  Each Training Topic will award users with Hours from one of these Con-Ed hours types.

Note: You can also mark one (1) Con-Ed hours type as the “Training Overflow”.  When a user has reached their yearly amount for this Con-Ed hours type, additional hours will automatically flow into the Con-Ed hours type marked as “Training Overflow”.

  1. Click on “Features” -> “System Configuration”
  2. Select the “Training Tab” and click “Con-Ed Hours Types” (If Training Tab is not present, see “Enabling Training Module Above”)
  3. Click “Create New Con-Ed Hours Type” and enter the name of the Training Type such as “Company” or “Driver”
  4. Click “Create Con-Ed Hours Type”
  5. If you want to mark this Con-Ed hours type as the “Training Overflow”, select the Con-Ed Hours Type from the list, click “Edit” and select “Training Overflow Category” to enabled
  6. Repeat steps 1-5 as needed for each Hours Type in your organization

 

Configuration of Training Quotas:

Training Quotas are the number of each Con-Ed hours type that a user needs per year.  Users belong to one or more User Roles and the Quotas are attached to each User Role.  For example, the “Officers”  User Role need 192 Company hours, 18 Facilities hours, 6 Hazmat, and 12 Officer hours per year.

Note: Any users with Multiple User Roles will have a selector to show their Quota Progress for each of their User Roles. 

  1. Click on “Features” -> “System Configuration”
  2. Select the “Training Tab” and click “Training Quotas” (If Training Tab is not present, see “Enabling Training Module Above”)
  3. Select the User Role from the list.  To create additional user roles see Create And Edit User Roles
  4. Click “Edit Quotas For User Role”
  5.  Enter the Hours required for each Con-Ed Hours Type in the list
  6. Click “Update Quotas”
  7. Repeat steps 1-6 as needed for each User Role in your organization

 

Creating Training Topics & Objectives:

Training Topics are the actual topics that users will pick from when recording their training.  Each Topic will belong to Training Type (ie “Fire” or “EMS”) as created above.  The Topic will also award users with a designated Con-Ed hour type (ie “Company” or “Facilities”).  Each topic will have one or more Objectives that a user will pick from when documenting training was completed.

  1. Click on “Features” -> “System Configuration”
  2. Select the “Training Tab” and click “Training Topics” (If Training Tab is not present, see “Enabling Training Module Above”)
  3. Select the Training Type from the Drop down (ie “Fire” or “EMS”).  This will load all the prior topics in this Training Type
  4. Click “Create New Training Topics”
  5.  Select the Training Type and the Topic Name.  The Topic name is the title users will select (ie “Aerial Operations”
  6. Click “Create Training Topic”
  7. The topic will be created and you can fill out the additional details
  8. Select the Con-Ed Hours Type to award to user (ie “Company”, “Facilities”)
  9. Allow Self SignUp will allow Non-Admin users to create this topic at will.  Disabling this feature will allow only Admin staff to create this topic for the Non-Admin users
  10. Requires Verification will send the user’s training to the Verification Queue for admin approval
  11. Optional notes can be used to describe the topic and any special needs
  12. Optionally add 1 or more Training Objectives to the topic by clicking “Add Objective”.  Objectives can include specific tasks that users will be able to select from when completing this training.  (ie “Review Of Types Of Aerial Applications”, “Performance Issues”, “Weather and Terrain” etc)
  13. Repeat steps 1-12 as needed for each User Role in your organization

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